The best project management software can make all the difference in the world.
Having the right project management software can improve your team’s performance, increase transparency within your company, and ensure that nothing falls through the cracks. In essence, the right project management software gives you control of the execution of your team and the results of your company.
I have personally seen teams double output and execution just weeks after implementing one.
How do you know if adopting a project management tool is right for you?
If you answer yes to one or more of the following questions, a project management software is right for your company.
- Is your team growing? Are you planning on bringing on more people to take over roles in the next year?
- Do tasks fall through the cracks in your company?
- Do you and/or your team have trouble prioritizing what to do next?
- Do you work on long term projects that involve multiple people?
- Are there processes in your company that involve “hand-offs” to different team members at different stages?
- Does your team work on repeatable tasks?
- Do you find yourself wondering what your team is working on during the day or week?
- Does your team assign tasks to each other that need following up on?
- Does your team have some remote staff or people that are out of the office often?
Did you answer yes to any of those questions? A project management software is the solution you are looking for then.
But what software is the best one?
Through months of researching and testing 10+ different tools, from Trello to Notion to good ole Google Sheets, I have found Asana to be by far the best project management software for teams.
1. Robust features and capabilities
Asana is a POWERFUL software that has many capabilities. Asana has the basics like assigning tasks to members and assigning due dates. What’s more, they have more complex powers like task dependencies (the completion of one task triggers the creation of another) and their Timeline ability (more on Timeline here).
For example, Asana has the board view capability and everything else Trello has, plus way more.
2. Ease of use
Usually, a robust software means it is very complex to implement with a team. And it doesn’t matter how powerful a software is if your team isn’t going to use it. Complicated software usually = not user-friendly.
That is not the case with Asana.
I’ve found Asana to be the easiest and fastest software to implement, in both my own companies and my clients. People of all age groups can easily start using Asana because of its simple interface.
Teams can start simple with simple to-do lists. As the team gets more comfortable, they can start to utilize more features. Teams can start using Asana successfully in as little as an afternoon, which is lightning speed for a software implementation.
You want a software you can use to simply list out tasks, assign them, and give them due dates. Asana can do that. Maybe you want a waterfall planning board where you can create task dependencies and see the entire project schedule. Asana can do that.
Asana is as flexible as you want it to be. It can be customized to the specific style your company needs to execute. Asana isn’t a one size fits all software, but rather a tool that can adapt as your company evolves.
The worst thing in the world is outgrowing a software and having to migrate to another tool.
With Asana, you can use it from startup to scale.
Asana integrates with hundreds of apps. My favorite integration being their Slack integration, where I can assign a task to someone right from my Slack window. My second favorite integration is their Gmail integration; I can assign a task right from my inbox. This ensures nothing falls through the cracks.
We had a saying in my company, “If it’s not on Asana, it doesn’t exist.” Meaning if you ask someone to do something but didn’t put it on Asana, you can’t blame them for not doing it. These integrations make it easier for us to catch the tasks in real time, without slowing down our flow.
5. Continuously improving
When I choose a software to implement into my company, I always ask myself, “Will this company be around in a year?” I have personally experienced onboarding a software, only for them to close their doors a year later, forcing my team to find a different solution.
Asana is here to stay. And that is because Asana is constantly improving. They are a fast growth company that isn’t resting on their laurels. Here is a great video from their founder, Justin Rosenstein, unveiling their plans and vision for the future.
Asana is by far the best value of any project management software. You can use the free version of Asana for a long time. Some of my multi-million dollar clients still use the free version and helps their team execute perfectly.
If you do want to upgrade to the premium version and get more features, it costs only $9.99 per member per month. In terms of how much time it saves the team and how much more effective your team will execute, this pricing is a steal.
From using it in my own companies to helping my clients implement it in theirs, I have found Asana to be the best project management software out there. Whether you are looking for a way to manage tasks on your team, a project management tool to track your production schedules, or simply a free tool to keep track of your own to-do list, Asana is the right choice.
Want more help staying organized?
Check out my article on habit building here.